Terms of Use & Privacy Notice
Effective Date: June 24, 2026
Terms of Use
By creating an account and using the CA Annual Reporting Portal ("Portal"), you agree to the following terms.
1. Purpose of the Portal
The Portal is provided to assist users in collecting, organizing, and generating annual reporting information. The Portal is a reporting tool only and does not constitute legal advice, regulatory advice, compliance advice, or certification of compliance.
2. User Responsibility
Users are solely responsible for the accuracy, completeness, and timeliness of all information entered into the Portal. Any reports generated by the Portal are based entirely upon information supplied by the user.
3. Compliance Responsibility
Users remain solely responsible for ensuring compliance with all applicable federal, state, local, accreditation, and institutional requirements. Use of the Portal does not guarantee compliance with any law, regulation, policy, reporting obligation, or legal requirement.
4. Account Security
Users are responsible for maintaining the confidentiality of their account credentials and for all activity occurring under their account. Users should immediately notify the Portal administrator if they suspect unauthorized access to their account.
5. Data Ownership
Users retain ownership of the information entered into the Portal. By using the Portal, users grant the Portal operator permission to store, process, display, and generate reports using the submitted information solely for the purpose of providing Portal services.
6. Availability
The Portal is provided on an "as available" basis. The Portal operator does not guarantee uninterrupted availability and may perform maintenance, updates, or modifications at any time.
7. Limitation of Liability
To the maximum extent permitted by law, the Portal operator shall not be liable for any indirect, incidental, consequential, special, exemplary, or punitive damages arising from the use of, or inability to use, the Portal, including any errors or omissions in user-provided information or generated reports.
8. Termination
The Portal operator reserves the right to suspend or terminate access to the Portal for any user who violates these terms or uses the Portal in a manner that could harm the Portal, its users, or its operator.
9. Changes to These Terms
These Terms of Use may be updated periodically. Continued use of the Portal following any modification constitutes acceptance of the revised terms.
Privacy Notice
Information We Collect
The Portal collects information provided by users during account registration and while creating annual reports. This information may include:
- Name
- Email address
- Institution and campus information
- Annual reporting data entered by users
- System-generated audit and usage information
How Information Is Used
Information collected through the Portal is used to:
- Authenticate users and manage accounts
- Store report information
- Generate annual reporting documents
- Maintain system security and integrity
- Provide customer support and technical assistance
Data Retention
Information may be retained for as long as reasonably necessary to provide Portal services, comply with contractual obligations, maintain business records, or satisfy legal requirements.
Data Security
Reasonable administrative, technical, and physical safeguards are used to protect information stored within the Portal. However, no method of electronic transmission or storage can be guaranteed to be completely secure.
Disclosure of Information
Information entered into the Portal will not be sold. Information may be disclosed to service providers, contractors, or legal authorities when necessary to operate the Portal, comply with law, enforce these terms, or protect legal rights.
Contact Information
Questions regarding these Terms of Use or Privacy Notice should be directed to the Portal administrator.